What We
Do
01
In-person Events
Conferences + Meetings
Your vision, our expertise
As your dedicated Professional Conference Organiser, we’re here to provide you with a reliable partner to help bring your conference to life. Whether you’re planning a local meeting or an international conference, our seasoned team will guide your journey, handling every detail with meticulous precision.
Discover the power of stress-free planning with us. We bring together expert event planning, efficient venue and supplier management, comprehensive financial oversight, dynamic marketing, professional speaker and delegate handling, and proactive risk management. All tailored to create impactful events where people can make real connections and learn.
- Conference secretariat β all delegate enquiries and bookingsβ
- Budgeting & financial management.
- Promotion plan, conference website and marketing of the conference.
- Sponsorship & exhibition.
- Scientific services β abstracts, online programme, conference proceedings.
- Tours and social events
Your project plan will be kept on track and milestones met
Project Management
There is a huge amount of work that goes into delivering a flawless meeting. We handle every intricate detail, from planning to execution, ensuring your event unfolds seamlessly. We understand the nuances of local and international meetings well and we are able to adapt to meet your specific needs with ease.
Meeting Design
There is a myriad of βmeeting designβ ideas these days. Β With βwhat matters to participantsβ top of mind, we filter these and propose those which could add value for your consideration. Β Conference programmes can be overwhelming, so we share with you how attendees absorb learnings more readily, the need for time for reflection and how to avoid being βthe architects of exhausted peopleβ.
Venue + Suppliers
Well-run meetings are founded on excellent supplier relationships. We will take you through the selection of all services plus briefing and management of all suppliers. We negotiate the best quality for the best price and our strong relationships with industry suppliers mean that if the unexpected happens, we have the goodwill to sort it out swiftly.
Social
Conferences are all about connections and what better way to encourage these than with great social events to break up the often long and focused days of learning. We know all about memorable occasions and what it takes to stage them.
- Project Management
- Meeting Design
- Venue + Suppliers
- Social
Bringing your programme to life and creating connections
Participants
We manage registration, accommodation, special needs, and additional tours, providing a professional, swift and supportive experience for all attendees. Participants will be welcomed and well informed ensuring your event is one to remember.
Speakers + Moderators
Happy, well-informed speakers, panelists and chairpersons are the lynchpins of any conference. This depends on them feeling fully engaged by and totally facilitated in delivering their important roles. Our team are professional and approachable and ensure the entire process for speakers and chairpersons is seamless and positive.
Abstracts
We use our EventsAir software to manage the coordination and collation of abstracts. We will tailor our abstract management system and service to meet your specific needs and we know the importance of accurate communication with reviewers and authors and the need for on-time collation and indexing ready for online publication.
Onsite
We want you to enjoy your Conference, so our team takes care of the myriad of detail, so it all runs smoothly, leaving you free to host the speakers and participants and enjoy the networking. We proactively oversee and co-ordinate everything calmly and efficiently, and with a smile. Each participant is warmly welcomed on arrival and our processes are smooth and efficient.
- Participants
- Speakers + Moderators
- Abstracts
- Onsite
Tap into our extensive range of services
Marketing
Ultimately the success of your event lies in getting people there. Yours needs to stand out and be unique to attract attention and inspire participants to attend. At the outset we will work with you to refine your goals and develop a communications strategy which will extend across a range of marketing activities, including the website.
Sponsorship + Exhibition
We appreciate just how crucial it is to maximise sponsorship and exhibition revenue to contribute to a healthy bottom line so our team of 5 sponsorship and exhibition specialists will develop appealing offers for investors and proactively secure commitments.
Finances
We have in place industry-benchmark financial systems, checks and balances to make sure your finances are taken care of securely and transparently. Our financial management capability for each project is similar to that of a medium-sized company.
Risk + Health and Safety
We identify potential risks, from health and safety to cybersecurity, and implement strategies to mitigate them, ensuring your event runs smoothly under any circumstances.
- Marketing
- Sponsorship + Exhibition
- Finances
- Risk + Health and Safety
02
Bid Management
International Conference Bids
Boost your bids success
Do you have a desire to bring an international conference to your country but simply donβt know where to start?
γ π π» π πΌ π» π π² π» π π π β― International Event Solutions is on hand to assist you with research, bidding materials and advice on funding an international bid and would love to work with you to bring your conference to your country. This work is usually provided without a fee.
Our very experienced team will personally create a professional bid.Β You will be confident in proposingΒ to an international board/committee as an ambassador for your country, withγ π π» π πΌ π» π π² π» π π π β― International Event Solutions supporting you throughout the process.
Our knowledge of global conferencing trends and cultural nuances informs our strategies, while our proactive risk management and extensive industry relationships further boost your chances of success.
- Venue(s) negotiation and selection
- Bid document preparation
- Bid presentation & collateral (Powerpoint, Video etc..)
- Site inspections by international representatives
- Securing letters of support for the bid
- Advice on lobbying, other actions to support the bid
Capabilities
With a proven track record of success, we have navigated the intricate landscape of bidding for prestigious conferences worldwide. We have honed our skills through years of industry knowledge, cultivating relationships with global networks and staying ahead of emerging trends. When it comes to international conference bids, trust our experience to give you the winning edge.
Proposal development
We excel at creating detailed, compelling proposals, meeting all the unique requirements of an international conference bid.
Budget planning
We meticulously plan and manage your budget, considering every cost and potential financial risk associated with hosting an international conference.
Sales pitch creation
We craft persuasive sales pitches, effectively highlighting the unique benefits of your proposed location and organisation.
Regulatory compliance
We master international event regulations and standards, ensuring your bid is fully compliant and set for success.
Industry knowledge
We keep our fingers on the pulse of international conferencing trends, issues, and research, enhancing your bid with our current industry insights.
Cultural sensitivity
We understand and respect cultural nuances, which aids us in crafting appealing bids for an international audience.
Risk management
We identify and plan for potential risks in hosting an international event, integrating risk mitigation strategies right into your bid.
Relationship building
We use our extensive networks, leveraging our connections to gain support for your bid from sponsors and partners.
- Proposal development
- Budget planning
- Sales pitch creation
- Regulatory compliance
- Industry knowledge
- Cultural sensitivity
- Risk management
- Relationship building
03
Data Science
Virtual and Hybrid Conferences
Business Intelligence
In an era marked by rapid technological advancements and global connectivity, traditional conferences have transformed into dynamic, modern experiences. Virtual and hybrid conferences have emerged as revolutionary approaches to knowledge sharing, enabling participants to connect, learn, and collaborate in ways previously unimaginable. Whether you are looking to organise a fully virtual event of considering hybrid conference options, γ π π» π πΌ π» π π² π» π π π β― International Event Solutions can shed some light on the key features, benefits and consideration of virtual and hybrid events and assist you in managing successful events. We can provide you with an integrated solution allowing for a seamless user experience for your attendees.
- Fully Branded
- On Demand Solutions
- Multiple Session Formats
- Agenda & Infomation
- Portfolio Architecture
- Live Polls, Q&A & Feedback
- Sponsors Engagement Designated sponsors and exhibitors profiles
- Leading online security and protection
04
Your time to shine
Sponsorship + Exhibition Services
Your time to shine
Planning and execution at the highest level
We excel at planning and executing exhibitions with precision and efficiency. Our team coordinates logistics, manages exhibitors, and ensures a seamless visitor experience, leaving you free to focus on your core business.
Vendor and supplier management
With our extensive industry networks, we forge strong relationships with vendors and suppliers. We leverage these connections to secure competitive pricing, negotiate contracts, and manage all aspects of services required for your exhibition, from booth setup to audio-visual equipment and signage.
Enhanced attendee engagement
We design captivating exhibition layouts and incorporate interactive elements to boost attendee engagement. Our innovative approaches create memorable experiences, fostering networking opportunities and leaving a lasting impression on your visitors.
Marketing and promotion
Our marketing strategies drive success for your exhibition. We develop targeted campaigns, harness digital marketing channels, and leverage our industry networks to attract exhibitors and attendees. Our goal is to enhance visibility, generate excitement, and ensure a robust turnout for your event.
- Planning and execution at the highest level
- Vendor and supplier management
- Enhanced attendee engagement
- Marketing and promotion
Capabilities
Strategic planning
We strategically plan every aspect of your exhibition, from venue selection to logistics management, ensuring a unique and positive event experience.
Exhibitor management
We excel at managing exhibitors, providing comprehensive support from registration with clear and helpful communication ensuring their success at the exhibition.
Enhanced visitor experience
We create unforgettable visitor experiences, incorporating engaging elements, interactive zones, and captivating content to delight attendees.
Logistics coordination
We handle logistics with ease, including transportation, shipping, and storage, to ensure a smooth setup and dismantling process for exhibitors.
Marketing and promotion
We develop and execute impactful marketing strategies to generate buzz, attract exhibitors and attendees, and maximise the visibility of your exhibition.
Technology integration
We stay at the forefront of event technologies, integrating registration systems, mobile apps, digital signage, and other tech-driven solutions to elevate the exhibition experience.
On-site operations management
We expertly manage on-site operations, overseeing event staff, coordinating exhibitor and visitor services, and swiftly addressing any issues that arise.
- Strategic planning
- Exhibitor management
- Enhanced visitor experience
- Logistics coordination
- Marketing and promotion
- Technology integration
- On-site operations management